Job Description

Teaching and Learning Administrative Assistant JobID: 2044

• Position Type:

  Secretarial/Clerical/ Secretary - 12-Months

• Date Posted:

  12/18/2025

• Location:

  Norwalk District Office

• Date Available:

  Immediately

• Closing Date:

  Until Filled

NORWALK COMMUNITY SCHOOL DISTRICT

Job Title: Teaching & Learning Administrative Assistant

Reports To: Associate Superintendent; Teaching & Learning Coordinators

Serves: Teaching & Learning Department; Gifted & Talented Program; English Language Learners Program

Position Purpose: To assist and support the Teaching & Learning Department, with administrative, financial, and data management functions to ensure the focus on improved student learning.

Essential Performance Responsibilities:

• Data Information

• Manage the administration of several online curriculum resources, including student rostering and implementation support for teachers.

• Prepare and oversee data management within various applications (Infinite Campus, Clever, STEMscopes, TIDE, Frontline, etc.)

• Collect, organize, and visually present data that is related to district goals and/or state requirements

• Collect, organize, and upload data to support the directors in state reporting requirements.

• Summarize data and test results and prepare reports and spreadsheets using a variety of software programs, including Google Sheets and Infinite Campus.

• Assist the Student Services Department with Social-Emotional Learning data

• Track and manage evaluation data for certified staff.

• Organize data so others can analyze and present information accurately

• Help collect and monitor data requested from the Teacher Quality Committee

• Track year over year trends in student achievement data

• Serve as registrar for Norwalk’s License Renewal System.

• Create and distribute surveys as part of Teacher Leaders Program evaluation

• Support exports and integrations between Infinite Campus and other district technology tools

• Collaborate with SIS Specialist and Director of Technology

• Work with vendors including the AEA to create and maintain data dashboards

• Assessment

• Collaborate with building administrators and counselors to coordinate district test administration, including ordering, inventory, scheduling materials management, and test security procedures.

• Manage the collection and importing of assessment accommodations in collaboration with the Student Services Secretary

• Responsible for student rostering and implementation support for teachers

• Assist the Gifted & Talented program with assessments including, but not limited to, CogAT screeners and post-screeners

• Assist the English Language Learners program with assessments including, but not limited to, ELPA21.

• Assist Teaching Staff and Administrators with troubleshooting during assessments

• Purchasing

• Prepare, process and review purchase orders and requisitions for all K-12 curricular resources.

• Manage all aspects of the curricular purchase and inventory process, including communications with vendors

• Perform monthly budget reports and audits

• Maintain documentation for purchases using grant funds

• Manage all aspects of categorical budgets for the Teaching & Learning Department

• Register directors and teachers for conferences and trainings.

• Assist with scheduling, organization, and materials preparation for district-sponsored conferences and workshops.

• Perform end of year transfer and balancing of funds

• Administrative Assistant to the Associate Superintendent of Teaching and Learning

• Support in organization of communications, calendars, and meeting agendas

• Provide information proactively related to teaching and learning

• Complete projects as assigned related to the implementation of district goals and action steps

• Assist in data and information needed for board presentations and state reporting.

• Other Duties as Assigned

Knowledge, Skills, and Abilities

• Demonstrates positive interpersonal skills in working with others and serving the public

• Positive attitude to create a productive, team-based work environment

• Ability to relate and communicate successfully with parents, staff members and the public

• Ability to maintain confidentiality in and out of the workplace

• Ability to accept responsibilities and perform duties in a confident and dependable manner

• Ability to meet deadlines and work in a fast-paced environment

• Ability to work independently and establish a daily work schedule of tasks to accomplish throughout the day

• Ability to pre-organize activities and functions

• Embraces flexibility in work assignments, adjusting daily work schedule as needed

• Detail-oriented with strong attention to neat and orderly record keeping

• Ability to take verbal and written instructions proficiently

• Takes advantage of professional growth opportunities related to his/her specific job

Qualifications Profile:

• Minimum of an Associate’s degree required.

• Post-secondary training and experience in essential office, business/accounting, and technical tasks.

• Demonstrates proficiency in the use of general office technology (Microsoft Office Suite, Google Suite) and aptitude to learn advanced technology applications (Infinite Campus, data management tools)

• Ability to learn customized software, track data and apply the software in problem-solving capacities

• Advanced clerical and general business office skills

• Strong organization skills necessary to maintain an efficient and effective records system

Physical Requirements:

• Lifting, carrying, pushing up to 10-40 pounds on occasion

• Requires some stooping and kneeling

• Must be able to sit upright in a desk chair for 7-8 hours per day

• Must be able to perform data entry at a computer workstation for 7-8 hours per day

• Must be able to meet a pre-employment physical examination

Working Conditions:

• Business office atmosphere with a moderately low noise level

• Tobacco and alcohol free workplace

Terms of Employment:

• At-Will, Hourly Confidential Employee

• 12-month position (260 days per year, 8 hours per day)

• Employment per Board Policies and Administrative Rules and Regulations

Evaluation: Performance will be evaluated annually by the Associate Superintendent

FLSA Status: Non-exempt.

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