Job Description

Benefits:

401(k)

401(k) matching

Dental insurance

Paid time off

Parental leave

Vision insurance

Title: Property Management Bookkeeper Location: Remote

Type: Full-Time

Enjoy a fast paced career in real estate with a firm that has been named one of the "Top Workplaces". We are diverse, inclusive, hardworking and share a commitment to excellence.

We take pride in our work and we're seeking like-minded, self starters to positively contribute to our team atmosphere.

Role Overview Responsible for end-to-end property management accounting operations, including bank reconciliations, owner and management payouts, vendor payments, reporting, audits, tax compliance, and system support across multiple trust and operating accounts. Ensures financial accuracy, regulatory compliance, and timely disbursements while supporting property managers, ownership, and leadership.

Key Responsibilities

Banking & Reconciliations

Perform daily bank reconciliations across multiple operating, trust, and security deposit accounts

Identify and correct discrepancies, transfer errors, missing items, and monitor for fraud

Manage bank deposits and online banking platforms

Owner Accounting & Payouts

Coordinate and process monthly owner payouts across multiple scheduled rounds

Track owner withholdings, contributions, reserves, and special payout terms

Maintain owner ACH/wire details and post owner distribution entries

Management, Leasing, & Fee Processing

Process management fees, leasing fees, renewal fees, resident benefit packages, bank/tech fees, rentals, and service fees

Track negotiated fees not automated in AppFolio and apply credits as needed Coordinate transfers and ACH payments to FGPM, FGM, and related entities

Reconcile Ramp credit card transactions and provide reporting to accounting

Vendor & AP/AR Management

Onboard vendors (W9, COI, banking) and manage vendor payments

Record invoices, reimbursements, deposits, and payments in AppFolio

Support revenue share vendors and vendor inquiries

Reporting & Compliance

Publish monthly owner reports and prepare custom financial packets

Prepare, file, and support 1099 and 1042 reporting; assist with year-end accounting

Maintain security deposit registers, interest processing, refunds, and RLTO compliance

Audits & Controls

Conduct recurring audits (bank balances, autopays, reserves, move-ins/outs, onboarding, tax data)

Perform CAM reconciliations, accruals, and monthly GL reconciliations

Property Lifecycle Support

Support property onboarding/offboarding, utilities, pre-existing balances, and accounting terms

Assist with budgeting and special accounting projects

Systems & Administration

Serve as accounting support for AppFolio and related PM software

Assist with banking setup, payment cards, printers, and office supplies

Train and oversee virtual accounting assistants and maintain training resources

Collaboration & Support

Work closely with property managers, owners, leadership, franchises, and accounting teams

Respond to accounting requests, reversals, transfers, and special transactions

Compensation & Incentives

What We Offer

A vibrant team atmosphere and leadership that always has your back

Full support from our dedicated supervisory staff and training managers. Our job is to ensure your success and happiness!

Work from home schedule

Health and dental insurance benefits

Staff appreciation events, lunches and happy hours (if you are in the Chicagoland area)

401(k) retirement plan + matching

Two weeks PTO, sick leave, and 10 paid holidays (including birthdays off)

Salary: $50,000-$55,000

Must Haves

2 years of Accounting experience

1 year of Property Management Accounting experience

Experience with Appfolio or equivalent property management software

This is a remote position.

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