Job Description

Leaves And Accommodations Administrator

The Leaves and Accommodations Administrator is responsible for coordinating and administering all leave of absence and workplace accommodation requests in compliance with federal, state, and local laws, as well as organizational policies. This role serves as the primary point of contact for employees, managers, and HR partners throughout the leave and accommodation process, ensuring timely, accurate, and empathetic service.

Key Responsibilities

• Administer and track all types of leaves, including FMLA, CFRA, PDL, ADA, workers' compensation, union leaves, and any applicable leave laws, including San Francisco-specific ordinances.
• Review and process leave requests, ensuring required documentation is complete and in compliance with applicable laws and company policy.
• Partner with Payroll and HR team members to ensure accurate pay continuation, benefits deductions, and return-to-work dates.
• Proactively communicate leave approvals, denials, extensions, and return-to-work requirements to employees, supervisors, and leadership.
• Maintain accurate, up-to-date leave records and produce reports as needed.
• Train supervisors and leadership on leave requirements.

Workplace Accommodations

• Coordinate the reasonable accommodation process in compliance with the ADA, FEHA, and related laws.
• Facilitate the interactive process between employees, managers, and HR to identify and implement accommodations. Meet with the union when necessary.
• Maintain documentation of all accommodation requests and actions taken.
• Train supervisors and leadership on accommodation requirements.

Compliance & Process Improvement

• Ensure all leave and accommodation processes adhere to legal requirements and internal policies.
• Stay current on federal, state, and local leave and accommodation regulations, particularly those applicable in California and San Francisco.
• Recommend process improvements to enhance employee experience and operational efficiency.

Qualifications

Education, Certification, or Licensure

• Associate's degree in HR, Business Administration, or related field required; Bachelor's degree preferred.
• 3+ years of leave of absence and accommodations administration experience, preferably in California.

Experience

• Experience working with large employee populations (1,000+) and in unionized environments preferred.
• Strong knowledge of FMLA, CFRA, PDL, ADA, FEHA, and San Francisco-specific leave laws.
• Excellent organizational skills with strong attention to detail and accuracy.
• Exceptional interpersonal and communication skills with the ability to handle sensitive and confidential information.
• Proficiency in HRIS and leave management systems; strong MS Office skills.

Background Check and Other Requirements

• Must complete background check and livescan clearance

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