Job Description

Executive Assistant to the CEO 

Location: Hybrid (NYC-based preferred)

About Us

Brij is a venture-backed, high growth software startup based in NYC. Our AI-powered platform helps omnichannel consumer brands gain valuable data to “bridge” online and offline audiences to drive revenue across channels. Our suite of tools including warranty registration, sweepstakes & rebates empower brands to connect with their consumers wherever they shop. We work with some of the best brands in the world including Heineken, Feastables, Momofuku, Health-Ade, Skullcandy, and Gozney.

We’re a lean, diverse team with a bias toward action and extreme ownership. Our customer-first mindset drives everything we do, and we’re excited to build the future of omnichannel commerce.

The Role

As the Executive Assistant to the CEO, you will play a pivotal role in supporting our CEO, Kait Stephens , by managing daily operations, scheduling, communications, and ensuring the efficient functioning of the executive office. You'll be a trusted partner, enabling Kait to focus on strategic priorities by handling logistics, coordinating meetings, preparing materials, and acting as a liaison between internal and external stakeholders.

This role is ideal for a proactive individual who thrives in a fast-paced environment and is excited by the challenge of supporting a dynamic leader. We value organizational excellence, adaptability, and strong communication skills.

What You’ll Do

• Provide high-level administrative support – Manage Kait's calendar, schedule meetings, and prepare agendas to ensure optimal time management.
• Serve as the main point of contact – Act as a liaison between Kait and internal teams, clients, and external stakeholders, managing communications to ensure timely responses.
• Coordinate meetings and events – Schedule and organize internal and external meetings, including logistics, travel arrangements, meeting rooms, and materials. Take notes and follow up on action items as needed.
• Assist with strategic projects – Support various strategic and operational projects, helping to track progress, deadlines, and deliverables.
• Prepare and edit documents – Draft and edit correspondence, reports, presentations, and other materials for executive review, ensuring clarity and professionalism.
• Organize travel logistics – Plan and coordinate travel itineraries, accommodations, and other logistics for Kait, ensuring schedules are efficient and cost-effective.
• Maintain confidentiality – Handle sensitive information with discretion, maintaining a high level of confidentiality and professionalism.
• Support personal branding efforts – Assist Kait in managing her personal brand, including coordinating content for platforms like LinkedIn, where she is recognized as a Top Commerce Voice and Omnichannel Marketer Podcast Host.
• Provide additional support – Assist with special projects, personal tasks, or organizing company-wide events and team-building activities as needed.

Who You Are

You’re a strong fit for this role if you have:

• Bachelor’s degree or equivalent work experience.
• 3+ years of experience as an Executive Assistant or in a similar administrative role, preferably in a fast-paced, technology-driven environment.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities efficiently.
• Strong verbal and written communication skills; ability to interact professionally with internal and external stakeholders at all levels.
• Proficiency in office productivity tools (Google Workspace, Microsoft Office Suite, Slack) and project management software.
• Ability to anticipate the needs of the CEO and act proactively to ensure smooth operations.
• Strong attention to detail and accuracy in document preparation, scheduling, and communication.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• High degree of professionalism and poise, with a problem-solving mindset.
• Flexibility and adaptability to work in a dynamic and growing startup environment.
• Familiarity with social media platforms, especially LinkedIn,  and personal branding strategies is a plus.

Why Join Brij?

• Impact: Work at the intersection of technology and business, directly supporting the CEO and influencing company success.
• Growth: Professional development opportunities with exposure to high-level decision-making and strategic initiatives.
• Collaboration: A dynamic work environment that fosters innovation and teamwork.
• Flexibility: Remote schedule with flexible hours.
• Compensation: Competitive salary, benefits, and flexible work arrangements.
• Culture: A lean, collaborative, fast-paced team focused on ownership and outcomes.

Job Tags

Similar Jobs