Job Description

Executive Assistant –

Financial Services Firm is seeking an Executive Assistant to work in the Office of the CEO.

Responsibilities Include:

• Provide administrative support, and provide back-up to the EA/PA to the CEO
• Answer busy phones while ensuring that calls are directed properly and messages are dealt with in a timely fashion
• Manage complex calendars; schedule, arrange and facilitate meetings
• Coordinate all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
• Draft and edit letters and memos
• Responsible for tracking expenses and ensuring timely reimbursement

Requirements Include:

• Bachelor's degree required
• Minimum of 3 years of administrative assistant experience in a corporate setting
• Able to juggle multiple priorities simultaneously while keeping an attention to detail
• Excellent written and verbal skills
• Discretion and experience handling sensitive/confidential information is a must
• Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

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