Executive Assistant - Office of the CEO Job at CitiStaffing, Boca Raton, FL

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  • CitiStaffing
  • Boca Raton, FL

Job Description

Executive Assistant –

Financial Services Firm is seeking an Executive Assistant to work in the Office of the CEO.

Responsibilities Include:

  • Provide administrative support, and provide back-up to the EA/PA to the CEO
  • Answer busy phones while ensuring that calls are directed properly and messages are dealt with in a timely fashion
  • Manage complex calendars; schedule, arrange and facilitate meetings
  • Coordinate all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
  • Draft and edit letters and memos
  • Responsible for tracking expenses and ensuring timely reimbursement

Requirements Include:

  • Bachelor's degree required
  • Minimum of 3 years of administrative assistant experience in a corporate setting
  • Able to juggle multiple priorities simultaneously while keeping an attention to detail
  • Excellent written and verbal skills
  • Discretion and experience handling sensitive/confidential information is a must
  • Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

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