Job Description

Court Clerk I - II - III

Salary $1,679.63 - $2,872.74 Biweekly

Location CA, CA

Job Type Full-Time

Job Number 202500001

Department Operations

Division Traffic

Opening Date 03/10/2025

Closing Date 3/24/2025 4:00 PM Pacific

Description

 

Court Clerk I starting hourly wage $20.99. Court Clerk II starting hourly wage $22.04. Court Clerk III starting hourly wage $25.52. Your earning power is more due to the Court paying up to 100% of your health benefits. 

Advanced placement within the range possible with prior court experience.

This class specification describes a four-level flexibly staffed classification series. Under varying levels of supervision, incumbents assigned to the Court Clerk series receive, examine, prepare and process a variety of legal documents in support of court operations, and perform related duties as required. Movement through the levels is not automatic and requires the recommendation of the Court Services Supervisor and approval of the Court Executive Officer.

COURT CLERK I - This is the training- and entry-level position of the Court Clerk series. Under close supervision, incumbents are trained to process applicable legal forms and documents; collect, distribute, and balance fees and deposits of funds, and learn the necessary and appropriate legal terminology and procedures in support of one of the assigned major divisions of the Court (accounting/traffic, civil, family law, probate, small claims, juvenile, and criminal). Incumbents perform a wide variety of moderately difficult clerical work requiring the ability to choose from a limited number of alternatives in solving routine problems in a training/entry-level capacity. As tasks are learned, direct supervision decreases and the incumbent is expected to perform at the entry level as they rotate through and demonstrate proficiency in all other positions within the assigned division. This class is distinguished from the next higher class of Court Clerk II in that incumbents in the latter class routinely perform clerical duties requiring the exercise of initiative and judgment significantly beyond that of the entry level, and may be assigned courtroom support functions.

 

Examples of Duties

 

• Filing, reviewing, and interpreting legal pleadings and documents, checking documents for completeness and requirement guidelines set by statute and Rules of Court.


• Determining, accepting, and recording filings fees, fines, forfeitures and bails; explaining fees and fines to the general public; providing information regarding court and filing procedures; answering inquiries and explaining legal filing processes; assists the public and other individuals in locating materials and information.


• Verifying, entering, retrieving, correcting and updating information into automated record systems and related data entry duties, including providing information regarding scheduled cases.


• Assigning matters to proper department of the court, and calendaring Court proceedings on automated systems.


• Attending Court sessions, recording and transcribing minutes; preparing official records of court proceedings; recording decisions, verdicts and judgments; issuing writs, abstracts, notification and follow-up on court orders; completing and processing court documents for appeals; preparing case files; ensuring that all necessary documents are included, and researching cases to locate information and documents.


• Preparing and typing forms, documents, reports, and correspondence; processing mail for proper distribution, and copying legal documents.


• May direct and train other support staff on proper court procedure and processes; consult with supervisor on assignments of court staff, and cover for the Court Services Supervisor in her or his absence.


• May draw juries and administer oaths to witness; may prepare commitment packages for defendants; maintains and disposes of exhibits; prepares case files ensuring that all necessary documents are included; maintains security of court records.


• Preparing and maintaining statistical records necessary for proper court administration.


• Typing forms, documents, reports, and correspondence; and


• Processing mail for proper distribution and copying legal documents.

 

Typical Qualifications

 

COURT CLERK I:  A high school diploma or its equivalent; one year of full-time, paid or volunteer clerical experience involving public contact, legal clerical or a closely related field, and the ability to type 40 net words per minute or a combination of education and work experience that provides the level of knowledge required of incumbents of this classification level. 

Court Clerk II:  A high school diploma or its equivalent, and one year of full-time experience in the classification of Court Clerk I in a California trial court and the ability to type 40 net words per minute (+/-) or two years of full-time, paid or volunteer clerical experience of which one year must have been in a California trial court. 

Court Clerk III:  A high school diploma or its equivalent, and two years of full-time experience in the classification of Court Clerk II in a California trial court and the ability to type 40 net words per minute (+/-) or three years of full-time, paid or volunteer clerical experience in a California trial court, of which one year must have been as a courtroom clerk.

 

Supplemental Information

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITIONS. EACH INCUMBENT DOES NOT NECESSARILY PERFORM ALL DUTIES. ADDITIONALLY, INCUMBENTS MAY BE REQUIRED TO FOLLOW INSTRUCTIONS AND TO PERFORM OTHER JOB RELATED DUTIES AS REQUIRED.

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