Job Description

Real Estate Operations / Lease Administration Specialist

We’re looking for a detail-oriented real estate operations professional to support leasing, transaction management, and ongoing portfolio administration. This role partners closely with brokers, legal, finance, and cross-functional teams to keep real estate activity running smoothly and efficiently.

What You’ll Do

• Track real estate transactions and maintain accurate status updates in project management systems
• Coordinate monthly broker meetings and follow up on cross-functional action items
• Support broker management, including agreement and RFS reviews
• Track and process brokerage invoices, commissions, and rebates
• Assist with lease audits, critical dates tracking, and lease compliance
• Support operating expense (OPEX) audits and collaborate with audit firms to identify savings
• Assist with real estate tax appeals and business rates tracking
• Manage lease document filing (leases, estoppels, legal documents)
• Support legal teams with address registration contracts
• Assist lease administration with utility processing, PO creation, invoice processing, and usage data entry
• Prepare lease and portfolio reporting (critical dates, TIA, security deposits)
• Support lease execution and respond to lease-related inquiries from internal partners
• Contribute to ad hoc projects and continuous process improvement initiatives

What You Bring

• BA/BS degree or equivalent experience in Corporate Real Estate or Leasing
• 3+ years of experience in real estate leasing, lease administration, or related roles
• Strong organizational skills with the ability to multitask and problem-solve
• Proficiency in Google Workspace, especially Sheets and Slides
• Ability to work independently, proactively, and under tight deadlines
• Basic understanding of financial concepts and simple calculations

This is a great opportunity to grow within a collaborative real estate team while gaining exposure across transactions, leasing, and portfolio operations.

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