Job Description

Job Description

Job Description

Position: C-Suite Executive Assistant / Personal Assistant
Location: Fort Lauderdale, Florida
Type: Full-Time | Highly Confidential

About the Role:
We are seeking an exceptionally professional, highly discreet, and proactive Executive Assistant / Personal Assistant to support a high-level C-Suite executive. This role requires someone who thrives in a fast-paced, dynamic environment, can anticipate needs, and maintain the utmost confidentiality at all times. The ideal candidate will seamlessly manage both professional and personal responsibilities, acting as a trusted partner to the executive.

Key Responsibilities:

Executive Support

• Manage complex calendars, scheduling meetings, travel, and appointments with precision and discretion.

• Coordinate internal and external communications, screening calls, emails, and correspondence to ensure executive priorities are met.

• Prepare agendas, presentations, and confidential documents; review and proofread materials for accuracy.

• Assist with board and investor meeting logistics, including preparation of reports, materials, and confidential briefings.

Personal Support

• Handle personal errands and tasks as needed, maintaining discretion at all times.

• Manage personal scheduling, household and travel arrangements, and liaise with private service providers.

Project & Office Management

• Lead special projects, research, and follow-ups as directed by the executive.

• Coordinate with internal teams and external partners to ensure seamless workflow.

• Maintain confidential records, contracts, and sensitive information securely.

Qualifications & Skills:

• 10+ years of executive-level EA/PA experience supporting C-Suite executives, preferably in high-profile or private settings.

• Exceptional organizational, time management, and multitasking abilities.

• Demonstrated discretion handling confidential and sensitive information.

• Proactive problem solver with strong judgment and decision-making skills.

• Outstanding written and verbal communication skills.

• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, calendar and travel management tools; familiarity with CRM or project management tools a plus.

• Ability to adapt quickly to changing priorities and work independently with minimal supervision.

Preferred Attributes:

• Professional demeanor with polished interpersonal skills.

• Anticipates executive needs and acts proactively.

• High emotional intelligence and ability to navigate sensitive situations.

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