Job Description

We are hiring a Confidential Assistant for one of our clients in Trenton, NJ.

Job Description:

• Exercise judgment, in accordance with parameters set by the manager, in relieving administrator of actions not requiring his/her immediate attention.
• Screen telephone calls, incoming mail, publications, and other correspondence.
• Respond to routine and inquiries using standardized formats, and using judgment to refer unusual or complex inquiries to a supervisor.
• Receive visitors and callers, providing information as requested and resolving conflicts, and referring callers to proper administrator or department as appropriate.
• Maintain calendar and appointments of supervisor, including lodging and travel arrangements.
• Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information.
• Maintain accurate and detailed calendar of events, due dates, and schedules as they relate to assigned areas and services to ensure proper tasks and activities occur as scheduled.
• Assist in the preparation of departmental reports by gathering, organizing, and summarizing information from a variety of sources.
• Monitor budget for a multi-source budget account, compile and prepare information for budget development.

Skills required:

• Strong Secretarial Experience focused in Leadership management
• Proficient with Microsoft Teams, Outlook, Excel and PowerPoint
• Ability to multi-task, highly organized.
• Required to maintain an office calendar system in addition to manager's calendar
• Ability to utilize Zoom to ensure efficient virtual meetings
• Must be proficient in typing, taking notes, and other dictation related workflows
• Candidate will work at the direction of the Executive Director managing delegated duties, willingness to learn and ask questions, detailed note taker,

Work hours:

• 7 hrs. b/w core work hours 7:00 AM 5:00 PM
• Lunch period (Unpaid): 1/2 HR OR 1 HR

Additional Information:

• Dress Code: Business Casual
• Office or Remote: Hybrid offered after a period of working time
• Parking: N/A

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.

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