Job Description

We seek a highly organized, detail-oriented, and resourceful Assistant to support a Christian Music Agent in our Nashville office.

Qualifications of the Ideal Candidates:

• Dependable and disciplined with a high level of initiative.

• Passion for music & the music business, and genuine interest in growing artists’ careers.

• Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization.

• Detail-oriented organizational skills, communication, and writing abilities.

• Willingness for a minimum 1-year commitment is strongly preferred.

Essential responsibilities, all of which require close attention to detail:

• Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence.

• Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers, promoters, etc.).

• During meetings and phone calls, take notes to identify, discuss, and implement the action items.

• Maintain administrative procedures in line with company policies and procedures, such as business travel arrangements and the preparation of monthly expense reports for review and approval.

• Organize, track, draft, and respond to email correspondence, including sorting & screening emails and requests to determine priority levels and action items.

• Track contracts & payments and update client calendars & tour histories through a series of detailed grids.

• Basic contract review.

• Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc.

• Participate in special-project assignments on an as-needed basis.

Core competencies, qualifications, and experience:

• Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal), a friendly and open demeanor with the ability to maintain confidentiality, a “can-do” positive attitude, and a willingness to “go that extra mile.”

• Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects, strong task-management skills with minimal supervision, handling complex instructions with care and follow-through, and demonstrating overall accuracy and thoroughness in executing assigned tasks.

• High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc.

• Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time - all while working in a fast-paced environment.

• Bachelor’s degree and 2+ years of relevant administrative experience. Previous experience managing an executive desk in the live event or music touring space is preferred, and a strong understanding and overall enthusiasm for the music and entertainment industry is strongly encouraged.

• The desire to review, understand and learn about personal appearance contracts.

Benefits:

• The unique and exciting opportunity to work at the leading global entertainment, sports, and content company.

• Access to the tools, leadership, and resources necessary to create the opportunity to do the best work of your career.

• Competitive benefits and programs to support well-being.

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

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